To generate the schedule for the website

To generate the schedule for the website

  1. Make sure you have the files order.txt, authors.csv, session-chairs.csv and anthology-mapping.csv under the data directory.

  2. Run python parse_order_file_and_generate_schedule.py --order data/order.txt --authors data/authors.csv --chairs data/session-chairs.csv --anthology data/anthology-mapping.csv. This will print out the HTML schedule to standard output. Take this output and replace the HTML in schedule.md in the appropriate place (which is the HTML that starts at the div block of Day 2 of the conference - November 2, 2018 and goes till right before the div block of the form containing the generate PDF button).

    Notes:

    • The anthology-mapping.csv and session-chairs.csv are optional but if you skip them, session chair links and PDF icon-links will not be included in the schedule HTML.
    • Since TACL paper PDFs are not always in the anthology in time for the conference schedule, they are added manually to the anthology-mapping.csv file with the actual TACL PDFs added to the downloads folder.

To generate the sponsor thumbnails for the GuideBook app

  1. Install the python-frontmatter package.

  2. Make sure you have the Guidebook custom list template in the same directory as the script (file named Guidebook_CL_Template.csv).

  3. Run python generate_app_sponsor_logos.py.

  4. Upload the generated files emnlp2018-sponsors.csv and sponsors-thumbs.zip into the “Sponsors” custom list in the GuideBook builder.

To generate the schedule for the GuideBook app

  1. Make sure you have the files order.txt, authors.csv, session-chairs.csv, abstracts.csv, and anthology-mapping.csv under the data directory. (Note: If you need to regenerate abstracts.csv, you will need to run python generate_abstract_csv.py --input abstracts --output data/abstracts.csv --anthology data/anthology-mapping.csv where abstracts is the directory containing the individual abstract files obtained from the program/pub chairs). Note that anthology-mapping.csv is generated by screen-scraping the anthology webpages for EMNLP 2018.

  2. Run python parse_order_file_for_app.py --order data/order.txt --authors data/authors.csv --chairs data/session-chairs.csv --abstracts data/abstracts.csv --anthology data/anthology-mapping.csv to generate the following files:
    • data/app/sessions.csv
    • data/app/authors.csv
    • data/app/papers.csv
    • data/app/linking.csv

    Note that sessions.csv, authors.csv and linking.csv are already pre-populated (with tutorial and workshop info) and will be appended to rather than created from scratch. papers.csv only pertains to posters and presentations and will be created from scratch. Note also that the anthology-mapping.csv and session-chairs.csv are optional but if you skip them, session chair names and PDF links will not be included in the app data. Also, just like earlier, TACL paper PDFs URLs in the app do not point to the anthology but rather to the conference website downloads folder.

  3. Make sure you have the following Guidebook template files in the data/app directory:

    • CustomListItem_Link_template.csv
    • Guidebook_CL_Template.csv
    • Guidebook_Schedule_Template.csv
    • Sessions_Link_template.csv
  4. Run python fill_in_app_templates.csv to generate the follwing files:
    • data/app/all-sessions-ids-as-names.csv
    • data/app/all-authors-ids-as-names.csv
    • data/app/authors-to-presentations-links.csv
    • data/app/sessions-to-presentations-links.csv

  5. Upload the file all-sessions-ids-as-names.csv into the “Full Schedule” section of the app.

  6. Upload the file all-authors-ids-as-names.csv into the “All Authors” custom list section of the app.

  7. Upload the file authors-to-presentations-links.csv into the “Links” part of the “All Authors” section of the app.

  8. Upload the file sessions-to-presentations-links.csv into the “Links” part of the “Full Schedule” section of the app.

  9. Export the CSVs for the “Schedule Sessions” and “Authors” from the Guidebook dashboard under “Advanced Tools” -> “Export Data”.

  10. Run python replace_ids_with_names_in_exports.csv <csv1> <csv2> --sessions data/app/sessions.csv --authors data/app/authors.csv --papers data/app/papers.csv where <csv1> and <csv2> are the names of the exported CSV files for schedule sessions and authors respectively. This command will generate the following new files:

    • data/app/sessions-import-with-names.csv
    • data/app/authors-import-with-names.csv

  11. Upload the above two files into the “Full Schedule” and “All Authors” sections of the app respectively.

  12. Make sure the “Schedule” section in the app is disabled. Add “Conference Sessions”, “Main Papers & Posters”, “Tutorials”, and “Workshops” tracks as menu items.

  13. Reorder the “All Authors” item by selecting “Quick Reorder” and choosing “By Last Word (A -> Z)”.

  14. Manually link the TACL paper PDFs (under downloads) to the relevant papers in the app.